Heres how to schedule a free conference call using the Calendar features of Outlook 2010 and 2013 although should basically apply to all versions.

Set up conference call email. When youre ready to. Heres a conference call invitation email example. Heres how it works.

Once your invitation is pending you can track responses and the status of your upcoming conference call in your Outlook Calendar. Choose a datetime of your conference call. A subject line should be concise clear and include an interesting or personal detail to engage the recipient.

Schedule follow-up emails that are paused or triggered based on whether a recipient opens an email clicks a link or replies Set the amount of time between follow-ups 5 days between the first and second email 7 days between the second and third etc and the days and times you want them to send for instance between 8 am and 6 pm on weekdays. To send the meeting invite via link or email click Send invite. To send an email invite click Share via email.

Once youve chosen UK or international participants youll be given an email template into which youll have to enter the DATE TIME and SUBJECT of the conference call and copy and paste it into your email program before sending out to up to 100 participants. Follow the steps in the previous section for scheduling a phone conference or Lync meeting. The account will be activated within seconds.

In the To field add attendees. Hey clients first name Your name here. Then hit Send and youre good to go.

We use the following platforms for video conference calls. At the end of the day youre here to do business and every receiver of a meeting request email knows that. Send an email immediately after the call outlining the next actions everyone has agreed to take.